Bad at Written Communication Skills? 15 Smart Tips

Bad at Written Communication Skills? 15 Smart Tips

It is not easy to put down your thoughts in writing without good written communication skills. The problem is that the remote work model requires you to interact with your teammates daily. The better you express yourself in work emails and formal writing, the more respect you earn. In this article at Little Things Matter, Todd Smith shares fifteen tips to improve your written communication skills.

Written Communication Skills

Shrink Sentences

Always keep your sentences short so that the reader can quickly grasp the idea.

Shorten Paragraphs

Have only three sentences per paragraph. It improves readability.

Capitalize First Letter

Remember to hit the Caps lock when you start a new sentence. Any formal document should follow proper grammatical format.

Address Recipient

When you are sending an email, start by addressing the recipient by name. For instance, “Hi, Joe” or “Hi, Jane”. It comes in handy when you are CC-ing multiple people in the email.

Be Clear

Review your sentences before hitting the Enter button. Each word should be clear for the reader.

Make It Crisp

Express your ideas in the least number of words.

Avoid Vagueness

Ask yourself, “Is this sentence clear enough to convey my thought?” If not, restructure or break it down further.

Respond Thoroughly

If the sender has multiple queries, reply to all of them in one email or text message.

List Topics

If you have several topics to discuss in one email, use bullets or numbering style for every issue. It will enable recipients to respond categorically.

Be Friendly

We instinctively try to gauge the sender’s mood in emails or written messages. To improve your written communication skills, keep a formal but friendly tone while sending or replying.

Call Up

Instead of sending heated emails back and forth, call up the person to understand the situation.

Proof All

From the body of the content and the person’s name to the subject line, proof everything before sending. Giving a rushed email with the wrong name is more damaging than replying late with correct details.

Get Approval

If you are yet to gather confidence in your written communication skills, ask your peers to have a look.

Be Confident

Send messages confidently and let it reflect in your words.

Learn Every Day

While creating a template can save you some time, always look for ways to improve written communication skills. As you move up the ladder, you would need to become more skilled in it.

To view the original article in full, click on the following link: http://www.littlethingsmatter.com/blog/2011/02/10/improving-your-written-communication-skills/

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