Various studies have indicated that a full week virtual meeting leaves 38% of employees feeling exhausted. Nearly 30% of workers feel stressed. Virtual meetings have become the norm for many companies. However, experts warn that an overload of such meetings will negatively impact employees’ mental health, leaving them more exhausted and stressed. In this article at The Enterprisers’ Project, Stephanie Overby explains how leaders or managers must rethink meetings to reduce fatigue, boost efficiency, and reclaim time.
How Should You Manage?
Virtual Meeting is More Than Agenda Planning
Agenda planning covers the topics of discussion. However, virtual meetings demand more designing. As a leader, you must think through purpose, meeting norms, roles, facilitator agenda, and communication. If you want better engagement, identify people to assume different roles on a rotating basis. Roles may include:
Facilitator: Designs and facilitates virtual meetingsNotetaker: Takes notes and emails them to everyone right after the meetingTimekeeper: Keeps track of meeting time
You can also encourage timekeepers to call it out when meeting leaders and employees fail to meet the meeting norms.
Turning Off Camera is Fine
Much of the virtual meeting fatigue is associated with the visual information that brains have to filter through. “Unless you are engaging or connecting with people, the video camera just adds distraction, creates anxiety, and increases exhaustion,” says Overby. Instead, encourage employees to turn off everyone’s camera feeds and do an audio call. This enhances workers’ focus on the topic of discussion.
Always Do a Virtual Check-In
Icebreakers are discussion questions or activities used to help participants relax and ease people into a group meeting. Furthermore, it creates a positive group atmosphere, motivates, breaks down social barriers, and helps people trust one another.
Make Time for Breaks
According to studies, individuals need at least five minutes to recover after a good meeting and 17 minutes after a bad one. Therefore, experts believe that managers must make time for breaks between the session to help employees destress. If you do not have interval between the meetings, employees will undoubtedly suffer from burnout.
To read the original article, click on https://enterprisersproject.com/article/2021/4/remote-work-10-tips-meeting-overload.
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